OSH 489 W2 A1 Reflection Paper TB

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Eastern Kentucky University *

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Business

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May 4, 2024

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OSH 489 Understanding and Surviving OSHA inspections and Procedures Week 2 Assignment 1 (W2 A1) Reflection Paper 50 points 1. Key Points: Using bullet points (a) list and (b) briefly explain 3 main points (common themes) you have learned from the textbook or the FORM (Field Operations Reference Manual). (10 points)  Workplace Inspections to enforce the rules and regulations -OSHA has a list of priorities for those they inspect. Anytime an inspection officer shows up they always have a reason and a scope weather it’s imminent danger, catastrophes, workers complaints, referrals or even targeted inspections for certain companies who have a high TRI or fatalities. Safety hazards can also spark random inspections due to whistleblowing or concerns. Follow up inspections also occur to make sure the original citations or hazards were corrected. OSHA inspectors can are able to show up and enter a job site and conduct an inspection, These inspections are meant to be random and the employer cannot be informed of the inspection prior to it happening. Unless there are specific reasons the employer will be contacted 24 hours before the inspection to give a notice. Employers facing an OSHA inspection may encounter special circumstances necessitating immediate action, such as imminent danger or unique preparations. Factors like after-hours inspections, mandatory attendance of key personnel, or effectiveness of surprise inspections are considered. Some employers may demand a warrant before allowing inspection. Once granted, the employer must facilitate unrestricted access. The compliance officer conducts an opening conference, explaining the purpose for the visit and the scope of the inspection. The inspection involves a workplace tour, record review and employee interviews. Cooperation is advised to address identified issues promptly, as OSHA may advised to address identified issues promptly, as OSHA may issue citations and propose penalties for violations. Being compliant with OSHA regulations is vital for maintaining a safe work environment. Communication between OSHA and employers they over see Employers have a legal obligation to ensure that their employees are well informed about relevant OSHA information, rules, and regulations. OSHA mandates the placement of posters and readings in common areas such as breakrooms or locker rooms for easy access. The required materials for posting include OSHA poster 2203, outling employees’ rights and responsibilities as defined in the OSH act. Summaries of various types of variance requests, copies of OSHA citations received by the company for failing to meet standards (to be posted near the violation and remain until corrected or for at least 3 days whichever is longer) and OSHA Form 300A, summarizing workplace injuries and illnesses, are very critical for annual postings from February 1 st to April 30 th Complaints and Referrals

- Notice of an alleged safety or health hazard (over which osha has jurisdiction), or a violation of the Act. There are two types formal and non-formal complaints - Formal Complaints - Complaints made by current employees or a representative of an employee like a union representee. Here are the requirements for a formal complaint - 1. The complaint must be written and submitted on a complaint - 2. Must be signed by at least one employee - 3. State that there is an immediate danger, or violation of the OSH act, or violation of any OSH standards that put an employee’s safety at risk - Non-formal Complaint - Any complaint alleging a safety or health violation that does not meet the requirements of a formal complaint. Non formal complaints are more word of mouth and do not usually need to be written to be submitted. REFERAL – an allegation of potential workplace hazards or violation received from listed reasons below - Media reports - Whistleblow - Other government agency reports - Employer representive report - Complaints that are posted via OSHA website 2. Reflection: Choose one key point from above and explain precisely why it is important for safety and health professionals to know or understand. Demonstrate clarity of understanding of the key point. (10 points) I decided to choose this main topic concerning complaints and referrals, a crucial process that both employees and employers need to comprehend. Employees may file complaints, whether formal or informal, for various reasons such as feeling unsafe in their work environment, discontent, or a desire to enhance the company’s adherence to OSH Act standards. Maintaining the anonymity of the complaint is paramount to prevent employer retaliation, especially in workplaces lacking an effective “open door policy” Having an impartial third-party handle complaints is wise, considering that not all companies effectively implement open communication policies. The OSH act provides multiple avenues for involving osha, allowing employees, government agencies, the media, and the public to initiate inspections. Referrals typically come from external sources, while formal complaints originate from employees of their representatives. The referral process is particularly valuable for those hesitant to voice concerns due to fear of retaliation or uncertainty about filing complaints. Criteria are established to determine when

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