Essay on Unit 219 Nvq L3 Business and Administration

There are two types of recording information, these are manual and electronic. There are security issues with both, security of electronic data/info has to be kept up to date and passwords changed regularly to help to stop unauthorised access, this also needs to be kept up to date regularly. There should also be a back up disk which should also have the same kind of security that paperwork has. Manually recording/storage should be kept in a secure place with access only to those that need it, this may be in a locked cupboard that the manager has the key for and you have to ask and sign for the use of. This also needs to be kept up to date and legible, if people cant read what is being put then this could have serious consequences for the service user.

Telephone – A telephone maintains a few different features rather than just receiving and making calls. At work the phones that we use are often different to

Also, when dealing with a large amount of information. Employees must ensure all information is to be kept updated at all times by checking for out dated records periodically in a given span of time. This is performed to prevent unnecessary costs and issues from arising. When data is shared between organisations, agreements have to be made as to how long the data will be retained on their database and then deleted after a certain period of time. All out-dated and inaccurate information have to be securely deleted in order to avoid errors and detrimental effects.

Finally, IT organizations must manage the information accordingly, ensuring privacy and security as well as appropriate retention as dictated by both business and legal or regulatory requirements. Finally, IT organizations must manage the information accordingly, ensuring privacy and security as well as appropriate retention as dictated by both business and legal or regulatory requirements. Finally, IT organizations must manage the information accordingly, ensuring privacy and security as well as appropriate retention as dictated by both business and legal or regulatory requirements. Finally, IT organizations must manage the information accordingly, ensuring privacy and security as well as appropriate retention as dictated by both business

Databases help people reduce time for us by needing to gather all information, processing, and interpreting data manually. For this we can use the Microsoft Access Program or FileMaker Pro. The process component is for generating any useful information for decision making. It includes any for transaction processing in which the banks use to make transactions for any deposits, withdrawals, payments, cashiers checks, or money orders. For example, anytime there are transactions being recorded in the computer, it will appear in the journal and will be printed for the end of the shift of the day once a teller balances out and closes for the day. The information component is the output of the information systems. For example, information contains qualities such as the timeliness and the integration of other data & information. The personnel information system provides useful information to carry out any objectives effective for those decision makers. For example, intranets is useful for providing basic human resources functions such as checking the paid time off left or by searching for their 401k plan retirement of their funds. The intranet is a network that provides for the protocols and technologies to collect, store, and disseminate any info that correspond to business activities. For example, anything regarding a sale, customer service, hr, and marketing. The logistics information is to reduce the prices of transportation

This is an automated operation. The computer system described here is an example of a legacy system that employs the sequential file structure for its accounting records. Both tapes and disks can be used as the physical storage medium for such system. However the use of tapes has declined considerably in recent years. Most organizations that still use sequential files store them on disks that are permanently connected it the computer system and require no human intervention.

According to Ballad, Ballad and Banks (2011), “Information is the backbone of many business processes.” Similarly, it has always been said and proved true that information is power. This implies that productivity and profitability are enhanced by the accessibility and availability of required information. The downside, however, is that when this information falls into the wrong hand at the wrong time, the power could be channeled towards unimaginable damage. In any business setting, the storage and accessibility of this information is secured by various systems, including computerized and manual layers. This in turn implies that during the times when people need information, certain levels of access permissions should be observed. Whether the people are worker, stakeholders or customers, the information accessibility levels must be observed at all times.

Furthermore, you need to beware of user error. Often that company engineer is the main problems. A common way that users always lose their data is when they are doing any editing a document and accidentally delete the portions of data. After

Excel is a standard system used nowadays in many companies for accounting. The weakness of the program is that users can modify or erase formulas by accident, and not be detected. Perhaps, the program had errors in the results using statistical functions. Moreover, Microsoft was notified the issues from many years, and they did not launch an update to fix the problems. Many employees will try to practice fraudulent activities, especially in a company with poor security and control system. There are few examples written of that fraudulent activity, which will help the reader to understand the situations. Also, managers found that the implementation of accounting complexity for financial reports, which will assist them to hide any possible

An employee can see his/her basic data which includes basic profile, previous performance review, annual leave, payroll, academic and professional qualifications, vocational training and archived of achievements on various projects employees have worked during the number of years.

Organisations need data as a point of reference or to be able to retrieve information whenever it is needed. For example each organisation has to keep accurate records or information of their employees in order to be able to use this information for planning ahead for the business. Also accurate records of employees are kept in order to help the organisation make precise decisions whenever queries arise in relation to each employee on a case by case basis.

This database is the basis for all actions in the system and can be trivially updated and used to aid in all of the system’s processes, meaning all of the required information is stored in one central location and thus is easily accessible. This is a far more reasonable storage method than a paper-based file system, where the time of traveling to and physically searching the records for the required information could be a burden. Human error could also be a factor in that mistakes could be made in the filing process which would not occur in a well written database system and mistakes or changes on physical records can be messy to

And if the information is not being organised correctly, it will affect the productivity and the performance of a person, organisation and such. For instance, when there is an excessive information and it is not being managed in a correct way, the information will not be acknowledge and it will be forgettable in a short term. And if the information may be useful to the society or a person, it would be a waste if the information is not being acknowledged and being managed correctly. Who knew, the information might be giving the society or a person a big and positive impact on their life. And if any organisation, company or institutions did not manage their information or data correctly, it might increase the risk of their private or confidential information being exposed to public or stolen by irresponsible parties. In addition, as being said before, if the information not being managed correctly, it may affect the productivity of a person or organisation, as we can see, if the information is not being kept systematically, it will take up a lot of time if we want to look for any information that we have already kept or if we want to retrieve our pervious works. It is not only wasting time, but also might cause a financial loss to a company or any

Companies need reliable information that can be used by others to make profit, to become an excellent business; just to make correct decisions so they can use it to progress quality of business information. If company doesn’t have reliable info then it can’t be used and it won’t help make accurate judgments. For in case, if they don’t have correct information in the business then they can get in trouble and the person can also lose the job as they’re ruining the business reputation which is no benefit to the company. Another example would be the finance section obtaining the information from the sales sections in a business would be trustable to use as it’s an internal source that is checked repeatedly to have consistent information.

Accuracy: A complete system of mechanised and standard control ought to endure the “information system processing” action. Information must be balanced and controlled and edited in regular intervals. Proper audit functions externally and internally must be done so as to attain accuracy.