The examination of alternatives is one of the major tasks of a proposal team, especially for tender proposals. However, in many cases, important alternatives are omitted or neglected by the proposal team. 1. List real cases and common situations where negligence in defining and examining important alternatives can be expected.
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- Instructions You are part of an architecture firm that has been contracted to design and build a new museum in a major city. Your firm is responsible for the entire project, from design to construction, and you will be working with a number of different suppliers and contractors. Your task is to analyze the procurement process for this project and provide recommendations based on the principles of procurement. The following are the steps involved in the procurement process: Planning and Strategy Sourcing and Supplier Selection Contract Formation Contract Management Contract Closeout Instructions Analyze each step of the procurement process for this project, considering the procurement principles and practices that apply. Identify any potential risks or issues that may arise. Provide recommendations for each step of the procurement process, including a justification for your recommendations based on procurement principles. Ensure that your recommendations are clear, concise, and…19) The NRC (National Research Council) of Canada is sending out a request for proposal for a very large long-term research and development project. What contract type are they most likely to use? a) fixed price b) cost reimbursable c) time and materials d) unit price 20) Payments to the seller are made in accordance with the: a) project management plan b) procurement management plan c) communications management plan d) terms of the contractPrepare a business proposal to attract funding which must include a monthly budget for 12 months for a new business selling personal protective equipment (PPE) online with a 2-day delivery window.
- Consider an organisation that wishes to select a vendor to supply a software package. The requirements will be complex, and the client will need considerable help from the vendor to configure and implement the software. Which one of the following actions would you advise against the client doing? a. Put out an RFP to short-listed vendor candidates b. Perform due diligence before selecting a vendor c. Collect user requirements after the vendor has been selected, but before gap analysis d. Consider engaging the selected vendor in a software maintenance contract after the package has been successfully implementedKey Takeaways (from the text (Project Management) Commodities are purchased through suppliers using a request for quote (RFQ) and selected on the basis of price. An exception is the key supplier relationship where the supplier-organization relationship is long term and the supplier passes along some of the savings of avoiding the bidding process. Vendors provide products and services that are designed for the project based on a request for proposal (RFP) that invites the vendors to meet the goals of the request using their products and skills. If the organization lacks key skills or relationships, it might form a partnership arrangement with another company to share the benefits and risks of the project. QUESTION TO ANSWER: What is the difference between an RFP and an RFQ?Fill the spaces 1-Bidding is considered -----------, when there is insufficient time to refer the advertised project for implementation. 2-In the event that bids are evaluated in a --------- manner, there will be more flexibility in referring projects due to allowing bidders to define specifications and a Scope of Work. 3-AIA shortcut to --------- 4------------ PERT The purpose of determining the standard deviation of the activities occurring on the critical path in a manner 5-The Slack value for events on the critical path is greater than zero at ----------.
- The Jennings Construction Company has decided to bid on the construction for each of the two phases of a large project. The bidding requirements are that the costs for each phase be submitted separately together with a transition cost for turning over the first phase of the program to a second contractor should Jennings not receive both awards or perform unsatisfactorily on the first phase. The evaluation for the award of the second phase will not be made until the first phase is near completion. How can the transition costs be identified in the strategic planning model?A company is anxious to sign a 3-year software operation contract for an ERP (Enterprise Resource Planning) software package. The company has already acquired experience in the provision of software operation services for the ERP package. The multinational organization suggests paying a lump sum for user support, corrective and adaptive maintenance tasks, and a separate payment for functional improvements, based on the characteristics of each request. The pressure from the Sales Department to immediately sign the contract left little time to prepare a proposal, and practically no time for a contract review. What risks are entailed by neglecting to hold a contract review?81 a situation where a borrower receives gift funds for a down payment and closing costs, Which of the following additional documentation must be presided by the borrower? A) A credit report on the donor B) A notarized letter from the donor C) Updated credit report on the borrower D) A letter slaned by the donor Indicating that no repayment is expected
- Applying the concepts to organizations (actual cases or proposed scenarios): Apply the concepts in LO2 to an organization showing the steps, documents of an RFP. • Evaluate the outcomes of the RFP and show how RFP can evolve into: o A tendering process and then into a contractual agreement. An agreement using negotiation without a need for a tender.objectively report on the considered use of Balanced Scorecards on their projects for a well-established, fictitious, medium-sized Tier 1 supplier for Ford Motor Corporation who has recently established a Project Management Office and should include A. Concerns/Issues from a business and project management perspective – what problems might occur if this supplier to Ford Motor Company implements Balanced Scorecards on all of their projects? B. Your recommendation for the supplier – should they implement Balanced Scorecards? Why or why not?3. Following COSO Framework, the board's responsibilities for effective reporting of risks should include which of the following? a. Inserting specific engagements relating to risk management into the annual audit plan b. Assuring success in management of key risks c. Selecting the specific techniques regarding event identification to be considered in the risk management process d. Regularly reviewing the key risks against risk appetite