Introduction
This project is the analysis of two different ERP systems, Microsoft Dynamics GP10 and SAP ERP Release 6.0. More specifically, the comparison of the accounts receivables and reporting functions in both systems are part of this in-depth analysis, concluding with a summery with considerations on the better system for managing the accounts receivables.
Software Platforms
Microsoft
More than 41,000 customers throughout the world use Microsoft Dynamics GP 10, which is the software solution discussed in this analysis. Microsoft Dynamics goes beyond basic financials and operations functions, and is a complete Enterprise Resource Planning (ERP) solution. Microsoft thrives on showing their system requires lower implementation and
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The financial connections with customers who use output of the organization are handled through Accounts receivable (AR). This maintains personal accounts of the creditors and maintain various sub-ledgers such as control accounts, payments etc. as a part of General Ledger (GL).
Microsoft Accounts Receivable
For transactions in Receivables Management, you can create assignments and enter transaction dimension codes for the distribution accounts that are linked to an account class. Transactions can be saved with analysis information to a single or recurring batch prior to posting. The analysis information created for transactions in the Analytical Inquiry windows can be displayed. The process of validating transactions with analysis information is also explained. These are the following commands controlled by the account receivables manager.
Microsoft’s system allows for the controls of accounting to be handled in three major work processes:
Posting setup and control, includes information about how to specify posting account numbers for cost categories in project budgets and for fees assigned to projects. Also information about how to create batches for transactions manually, how to modify posting account distributions for transactions, and how to post multiple batches at once are included.
Revenue recognition includes how to create and use revenue recognition cycles to recognize revenue for multiple
Barnes and Co. offered a strong ERP system, X3, which focused on growth in manufacturing, distribution and service industries. It aligns with LSFF’s current strategy for advancing into new markets and as it serves more than 170,000 it is confident to say that if LSFF encounters any IT issues, Barns and Co. will have the capacity to support its needs for that function. The Underwood Group has proposed Microsoft Dynamics NAV, which offered more of a cohesive package that encompasses the functions that LSFF is lacking. It would eliminate the need for manual processing as it has automated the data function to receive more real-time information, which would mitigate any further problems for tracking orders. It has also integrated a reporting component that would reduce the time it takes for an employee to generate a monthly performance report. As a complete package, I believe Microsoft Dynamics NAV is more suitable for LSFF’s current and long-term needs as it provides a more integrated and functional system to operate
In business, it is important for companies to be able to communicate effectively. Each department of a company relies on the other departments as they add to the value chain. One way for a company to integrate its different departments is enterprise resource planning. ERPs are software programs that allow companies to join together data across operations on a company wide basis (Jessup and Valacich 248). ERPs store company information in a common database and allow all departments to access it from one central location (Koch). Companies without ERPS may contain many legacy systems, each operating with different
Pros. An ERP system is a necessary investment for Riordan because it integrates all departments and their respective functions across the organization into a single IT system (UMaine, 2009). There are three main benefits of ERP systems that directly address problems with Riordan’s operations. One benefit is a logical solution to a mess of incompatible applications currently in use by the organization. ERP also allows global access and sharing of organizational data as well. Additionally, implementing an ERP system will help the organization bypass the difficulties and expenses of replacing legacy systems (UMaine, 2009). An analysis of Riordan’s current issues with its Finance
Upon his arrival in 1993, Pete Solvik, the company’s CIO at the time was objected to the idea of implementing ERP because he termed it as being “mega.’ Also, the CIO wanted the company to stick to its traditional standardization mechanism that required the use of universal database architecture. At the time, the company was using a UNIX based system that could not support the unexpected growth. The system could only efficiently handle financing, manufacturing, and order entry functions (Austin, Nolan, & Cotteller,
The main relevant Codification section that addresses the transfer of receivables is FASC 860-10-55. While there is information in other sections, most of it is found within section 55.
There are many types of information systems that are employed by payroll, accounts payable, accounts receivable, and accounting. Input controls help ensure the validity, accuracy, and completeness of the data entered into an accounting information system. When working with input controls it is important to observe, record, and write down all the companies’ data. When observing the data the company must make use of dual observation, for the
This paper is the continuation of Bandon Group Inc. integrated case study. This part of the case study mines feasibility of an ERP system at Bandon Group and evaluate alternative ERP and CRM packages for Bandon Group and make recommendations for a solution which will meet their needs.
The classes of transactions in this cycle for a merchandising company are sales, sales adjustments, and cash receipts. The primary accounts affected by these transactions are sales, accounts receivable, cost of sales, inventory, cash, sales discounts, sales returns and allowances, bad debts expense, and allowance for uncollectable accounts
The adoption of the ERP software package throughout the enterprise will have a positive effect on the company. Through the elimination of data conversions and manual data reentry, the company can significantly reduce the time it takes to complete the monthly General Ledger, Income Statement, and Balance Sheet reports. The adoption of a single system instead of three will save Riordan money by reducing the IT staffing needs as it
1. Financial: Comprehensive integration of accounting and financial essentials for effective management of “…general ledger, payables, receivables, inventory, analytical accounting, fixed assets, and cash flow, in addition to performing bank reconciliations and collections” (Microsoft Dynamics NAV, 2011).
Having this kind of format, all accounts receivable input from the different entities will be seamlessly connected into one system.
Most of the information that was used to compose this paper was taken from prior ERP articles, online reference tools, and ERP books.
In order to survive in this competitive business world, every business must produce or provide not only a better product or service, they must also provide better customer service, minimize their production costs and overhead costs, have a more efficient management system, a highly reliable infrastructure…the list is endless. Many of these can be achieved through a customized enterprise resource planning system (ERP). ERPs serve as “one comprehensive database to house all of [the company’s] corporate information” so that “when you enter new information in one place, the system automatically updates related information.” However, if these systems are not implemented correctly with the necessary change in management of people and technology
Products and services are delivered with much higher quality. ERP greatly aids management in finding ways to improve their business ' operations and the end product or service it delivers to the end customer. The ERP system will help find problem areas and help the firm exploit what it is good at. THe software is especially beneficial for manufacturing firms that deliver products to customers. The purchasing, warehouse, billing, sales, and customer service departments can see the status of inventories, raw materials, and customer orders all within one area of information. This eliminates potential difficulties that may arise due to inventory and material shortages, customer delivery inquiries, and accounting for shipments.
ERP systems are designed for better longevity and claim to offer numerous options representing best practices. These attributes make an ERP system implementation very desirable but, at the same time, complex and expensive. Unfortunately many large companies rush into ERP system implementation projects, because of competitive pressures (Teltumbde, 2000). Cisco's