Pros and Cons of Computerized Accounting
There are many benefits of using a computerised accounting which I am going to list below and talk about in a little more detail.
Ø Timesaving
Ø Increased speed and accuracy
Ø Less staff required
Ø Less space need
Timesaving
It is fair to say that a computerised accounting system is much quicker than a manual accounting system as all the user has to do is enter the data into the computer and the computer will make the calculations and produce and print out any reports, invoices or credit notes at the touch of a button.
Increased Speed and Accuracy
The main benefit of the computerised accounting system is to carry out the
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The most important advantage of using the computer is the speed with which the accounting can be done. As well it is very easy to do accounting functions. Posting to the ledger, a lengthily task of double entry, when done directly from the general ledger, can be largely automated when done through accounts payable or accounts receivable. With accounts receivable, you just need to enter the actual cash totals of items purchased and the software distributes these amounts to the general ledger so they become credits to corresponding revenue accounts. At the same time, an offsetting entry is made automatically to the accounts receivable account.
With a computer, you can receive a balance sheet, income statement or other accounting reports at the touch of a button.
Now I am going to evaluate some of the disadvantages of using a computerised accounting system.
Loss of Data
When you use a computer, it is possible that data can be lost because of hardware or software damage this can be a huge factor for a business regardless of its size if such damage occurs the business will have to spend money and time redoing the accounts and in the worst case scenario can lose customers due to misplacing or losing their data. Since the computer
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A manual account system if developed correctly can be delivered timely and accurate information quickly, a disadvantage of a manual accounting system is errors however those errors sometimes manifest themselves which if using paper based account system can be damaged if water spills or any other things such as loss, another disadvantage of using accounting system is prone to errors we make on a daily basis which that can take up a little more time and if damaged recovery plans is hard to implement, but in a smaller business it may be a little easier to use but should be given to your own preferences, an advantage of using a manual accounting system is easier to be set up and quicker, more secure, cheaper, and does not need electricity or batteries therefore that can save up a lot of money in the facility.
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